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Backlog Certificate Format: Application for Backlog Certificate and Backlog Certificate Sample

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Yocket Editorial Team
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Backlog Certificate Format: Application for Backlog Certificate and Backlog Certificate Sample Image

Studying abroad requires extensive paperwork which will surely seem to be burdensome if you are not aware of the process and requirements to get hold of them. One of them is a backlog certificate which shows records of any exams that you have not passed in the first attempt. There are a number of applications to be submitted to your previous institution requesting various documents that fulfill the requirements at your future institution. These include backlog certificate, academic transcripts, character certificate, reference letters, etc. With the number of applications comes a number of deadlines that need to be managed. 

It is important to submit the applications with correct format to avoid delay in the procedure. This is why students feel the need to understand the backlog certificate format and how to write an application for a backlog certificate. In this blog, we shall take a look at the backlog certificate sample as well as no backlog certificate sample and discuss the backlog application format.

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Table of Contents

What is a Backlog Certificate?

Before understanding the backlog certificate format, let us briefly discuss what is a backlog certificate. A backlog certificate is a proof that shows the number of cleared and uncleared backlogs that you have till date. It is a document supporting an academic transcript and is issued by the institution where you completed your course. Even if you have zero backlogs, some institutions ask for a no backlog certificate. Therefore, we will provide a backlog certificate and no backlog certificate sample.

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Why is a Backlog Certificate Important for Studying Abroad?

A backlog certificate is to be attached with other documents supporting your application such as the academic transcripts, LORs, SOPs, test scores, CV, etc. Let us see why is a backlog certificate important for studying abroad:

  1. It is essential to provide universities abroad with backlog certificates because students with active backlogs are not accepted by the majority of institutions.
  2. A backlog certificate verifies your academic records and status of backlogs.
  3. It is also useful for clarifying the method used for counting backlogs. Universities in the US, UK and Canada count the number of subjects as the number of backlogs. In Australia and Germany, the number of attempts are equal to the number of backlogs.
  4. A backlog certificate helps universities in proper evaluation of a student’s academic performance.

Suggested Reads:

  1. Canadian Universities Accepting Backlogs
  2. Universities in UK and Ireland Accepting Backlogs

Procedure to Obtain Backlog Certificate

Wondering what is the procedure to obtain a backlog certificate? In simple words, you will have to submit an application for backlog certificate to your previous institution. Make sure you furnish correct information while filling the application for backlog certificate to avoid any delays.

  1. Most universities in India are well-aware of this requirement for admission to universities abroad and provide students with backlog certificates. You may have to submit a written application requesting the university to issue a backlog certificate or even a no backlog certificate.
  2. In some cases when universities are not acquainted with the requirement of a backlog certificate, students may find it difficult to get their certificates. To resolve this problem, students can reach out to the institution where they are applying and ask them to write to their previous institution requesting the certificate. This happens mostly in the case of zero backlog certificates.

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Backlog Application Format

Institutions have an application for backlog certificate available on their university website which can be filled and submitted to the respective authority. Take a look at the backlog application format and understand what details you need to provide the institution:

Application for Backlog Certificate

Application for Backlog Certificate

The Principal/ Dean

Name of University

Address of the University

Subject: Application for Backlog Certificate

Respected Sir/ Madam,

I am _____ (Name), s/o or d/o of _____ (Father’s Name), Roll No. ______, student of _____ (course name with batch) at your university. This is an application to request you to issue my backlog certificate as I require it for applying to a master's degree. The details of my backlogs are mentioned in the table below:

Semester

Expected Year of Passing

Year of Passing

Number of Backlogs

Number of Attempts

Subject Reappears

Semester I

         

Semester II

         

Semester III

         

Semester IV

         

Semester V

         

Semester VI

         

Please issue my backlog certificate at the earliest possible. Thank you for your time and consideration.

Yours Sincerely,

(Name)

No Backlog Application Format

Application for No Backlog Certificate

The Principal/ Dean

Name of University

Address of the University

Subject: Application for No Backlog Certificate

Respected Sir/ Madam,

I am _____ (Name), s/o or d/o of _____ (Father’s Name), Roll No. ______, student of _____ (course name with batch) at your university. This is an application to request you to issue my zero backlog certificate as I require it for applying to a master's degree. I have cleared my bachelor’s degree with zero backlogs in any semester and therefore ask you to issue a certificate verifying the same.

Please issue my backlog certificate at the earliest possible. Thank you for your time and consideration.

Yours Sincerely,

(Name)

Backlog Certificate Format

The backlog certificate format is simple and basically includes the student details, institution details, course details and information related to the subjects and number of backlogs. Take a closer look at the backlog certificate sample for a student with and without backlogs:

Backlog Certificate Sample

Name of the University

Backlog Certificate

This is to certify that _____ (Name), s/o or d/o of _____ (Father’s Name), Roll No. ______, is a student of _____ (course name with batch) at _____ (University Name). 

The student has successfully completed his/ her Bachelor of _____ . The backlog summary record is as follows:

Semester

Expected Year of Passing

Year of Passing

Number of Backlogs

Number of Attempts

Subject Reappears

Semester I

         

Semester II

         

Semester III

         

Semester IV

         

Semester V

         

Semester VI

         

This certificate has been issued on the request of the student and the information contained herein is verified.

________

(Signature of the Principal/ Dean)

No Backlog Certificate Sample

Name of the University

Backlog Certificate


This is to certify that _____ (Name), s/o or d/o of _____ (Father’s Name), Roll No. ______, is a student of _____ (course name with batch) at _____ (University Name). The student has successfully completed his/ her Bachelor of _____ with no backlogs in 1st to 6th semesters.

This certificate has been issued on the request of the student and the information contained herein is verified.


________

(Signature of the Principal/ Dean)

Now that you know the backlog certificate format and backlog application format it will be easy for you to deal with this document while applying to universities abroad. Even if you have records of backlogs just try and clear them as soon as possible to maintain your academic records and get into your selected institution. The system of zero backlog certificates is not prevalent in all countries. When you have a history of backlogs, balance your academic records with good performance in entrance tests, extracurricular activities, etc.

For further information on moulding your applications, do reach out to our Yocket Counsellors