A transcript is considered official only when it has the official signature, stamp or seal of the issuing institution. If you are an international student, managing deadlines and submissions of documents is a tedious task. It is also very difficult on the part of the admission department to keep a track of all the applicants academic profile and evaluate them for admission especially when they come from different countries.
Most universities in countries that receive a lot of international applications use a centralized document sending process such as UCAS commonly used in UK, Parchment or Common Application in US, Uni-assist in Germany, etc. Students from India are commonly faced by the question on how to send transcripts to US universities from India? In this blog, we will cover how to send transcripts to university to study abroad in different countries.
Why is an Academic Transcript Required?
Transcripts just like mark sheets are official documents showing proof of education with details of subjects studied and marks received. Before we dive into the discussion regarding how to send university transcripts, let us see why an academic transcript is required:
- It is the first and foremost document required to seek admission to any university around the world.
- The academic transcript is a crucial document because students apply to universities from all around the world and there is a lot of difference between the education systems and grading scales of different countries.
- Therefore, transcripts can be used to convert and evaluate marks or grades of students from countries with different education systems.
- An academic transcript is also useful to provide details of a student including personal details, educational qualifications, course details, grading scale, etc.
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If you are facing the question how to send official transcripts to universities, then let us answer this question:
How to Send Official Transcripts to Universities?
You will have to go through a lot of paperwork if you are planning to send your transcripts to several institutions. Here we have discussed the process for sending transcripts to universities in the some of the top destinations for Indian students including US, UK, Canada, Australia, Germany and Netherlands.
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How to Send Transcripts to US Universities?
If you are wondering how to send transcripts to US universities from India, first of all make sure your transcripts have an official English translation and an evaluation if required. There is a long list of documents that you need to send to US universities such as an academic profile, entrance test scores, letter of recommendations, statement of purpose, etc. There are 3 most common ways to send transcripts to US universities:
- Common Application or Coalition Application
- Parchment
- University of California System
Let us take a look at how to send transcripts to US universities using each of these ways:
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Common Application or Coalition Application
Common Application is one of the most widely used online application portals in the US with more than 900 member colleges and students from over 200 countries using it. Similar to the common application is the coalition application. These services accept transcripts issued by US or Canadian institutions. International students can use the online application portal of the university to upload their transcripts. As a part of the international student application, you will be provided with the option to submit your transcripts online.
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Parchment
It is a very convenient way of sending transcripts from any institution to another across the world. You just have to place the order for sending the transcripts and tell them which institution has your transcripts and where do you want it delivered. The universities that have your transcripts will be notified and they will upload your transcript in their system which will be sent to the university you wish to apply to.
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University of California System
The University of California has institutions all across the US which is why it has its own application system. You can upload your transcripts through this application system with other documents including the academic profile, test scores, LOR, SOP, copy of passport, etc.
This is how to send official transcripts to universities in the US. Now we shall take a look at how to send university transcripts in the UK, Canada, Australia, Germany and the Netherlands.
How to Send Transcripts to UK Universities by UCAS?
Most UK universities use UCAS to accept applications and important documents from students. UCAS allows you to apply to multiple universities at once and manage your application and documents in one place. In most cases, international students are required to send their transcripts to the university or college themselves.
UCAS
On receiving your results, UCAS firstly matches the exam entry records with the qualifications listed on your application. Next, your transcripts will be sent to colleges and universities you have received offers from. If your qualifications are not listed on UCAS, you will have to send your transcripts to the institution directly.
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How to Send Transcripts to Canada Universities Using WES?
The education system in Canada is governed by provinces. Therefore, how you apply to universities and how to send transcripts to university will depend on the province in which the university is based. You will have to send the official transcripts directly to universities either electronically or via mail from institutions outside Canada. For applying to colleges in Ontario, you can send your transcripts to ontariocolleges.ca. It must be sent in a sealed envelope from the issuing institution in order to be considered official. Another way of sending transcripts to Canada universities is by using World Evaluation Services (WES), let’s see how:
World Education Services (WES)
WES accepts transcripts as well as marksheets as long as they are sent directly by the issuing institution in a sealed envelope. If institutions have a digital partnership with WES, transcripts can be sent electronically. WES also provides evaluation service to students who have studied in an authorized institution.
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How to Send Transcripts to Universities in Australia Through TAC?
There is no particular centralized application for applying to universities in Australia. Some Australian states accept applications through the Tertiary Admissions Centre (TAC). Generally, Australian universities do not require a lot of documents from students. You will have to provide transcripts or proof of educational qualifications, proof of English language proficiency, statement of purpose, recommendation letters, evidence of finances, passport, etc. You can upload all these through the university’s official website.
How to Send Transcripts to Universities in Germany by Uni-Assist?
Uni-assist is the most popular centralized application portal with more than 180 for partner universities in Germany. Some universities may accept applications through the university website. You can send transcripts to universities in Germany using either uni-assist or the university’s official website.
Here is a discussion on how to send official transcripts to universities in Germany through uni-assist:
Uni-Assist
To send transcripts to German universities via uni-assist, you simply need to upload documents with official certification through your My assist account or by post. In order to send your documents to universities in Germany on time, you need to submit documents to uni-assist at least 8 weeks before the application deadline. You can also keep a track of the documents online using your account.
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How to Send Transcripts to Universities in the Netherlands Using Studielink?
Universities in the Netherlands use Studielink to receive applications and supporting documents for admission. Studielink, unlike the UCAS does not send conditional offers for admission. The requirements for admission to universities in the Netherlands are not very complicated. You have to submit transcripts, English language proficiency test scores and a CV at most.
There is no place to submit a personal statement through the Studielink portal and universities that require one will reach out to you directly. This also means you can modify your personal statement for applying to different universities and programs.
Let us take a look at how to send official transcripts to universities in Netherlands using Studielink:
Studielink
If you are applying to universities in the Netherlands using Studielink, you will have to start by filling out an enrollment application which will ask for details regarding your previous education. Only after you answer all questions of the enrollment application and get selected, will your application be passed on to the respective universities. At the same time you will also get access to your studielink dashboard which can be used to monitor the progress of your application.From the above discussion, you must have understood how to send university transcripts to different countries. Any misinformation can lead to rejection of your application. One of the toughest steps to apply to a university abroad is managing the paperwork and deciding how to send transcripts to university. What you need to understand is that universities all across the world are looking for similar academic information and your job is to provide them with the correct information according to their requirements.